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Recruitment Privacy Notice's recruitment and careers, and use of applicant's personal data.

Carol Smith avatar
Written by Carol Smith
Updated over a week ago

Recruitment and Applications 

When applying for a role within, your personal data will be collected in our Applicant Tracking System using third-party software.

Your personal data will be processed by’s Human Resources Team, for the purposes of managing our recruitment-related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results, and as it is otherwise needed in the recruitment and hiring process. carries out this processing for its legitimate interest to offer employment/hire candidates that have the skills, experience and qualifications that requires. 

We consider your privacy and data protection rights when we pursue our legitimate interests and ensure that the recruitment process doesn’t unfairly impact those rights. 

All our recruitment team are required to comply with the requirements of equality and diversity and data protection including shortlisting of applications, interviewing, and selection decisions and offers of employment.

Data Retention 

Data Storage and Disposal

Your personal data will be shared with’s recruitment team and managers and is held and stored in the following ways and in the following locations- 

  • Third-party system used by

  • Secure filing systems permanently located in our head office. 

Where the personal data is stored in paper form, it will be disposed of using our confidential waste system. Electronically stored information shall, where possible, be permanently deleted from both our live system and our backup system.

If you are hired by, under the GDPR, your personal data will be retained for as long as you are an employee of (plus a reasonable period of time after your employment ends.) 

If does not hire you, under GDPR, your personal data will be retained as necessary for the purpose of dealing with any legal matters that may arise. Separately we will retain your personal data for 24 months for our legitimate interests for the assessment of future employment opportunities we might have for you.

You can of course request that we do not hold your data for the purpose of assessing future roles for you by emailing us at

You can also access, rectify, erase or export your personal data at any time by emailing us at 

You can object to us processing your personal data at any time.

What's next?

  • You can find out more about our Recruitment Policy by contacting  

  • You can contact our Data Protection Officer with requests or concerns at 

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